There have been so many times I’ve wondered how to write an email to a hiring manager? How do I negotiate a salary? Is it okay to reach out to a recruiter? Today I’m going to share with you the templates that have worked for me over the last few years. I usually use the same e-mail, just making changes for industry or the type of person.

I have 5 freebies for you all today:

  • Salary Negotiation Letter to HR
  • How to reach out to a recruiter after applying for a job
  • How to reach out to a hiring manager/recruiter BEFORE you’ve applied to a job
  • How to request a mentor
  • Thank you post interview letter

Salary Negotiation Letter to HR

I’ve found myself having to negotiate a salary, have you? Did you know that women make less than men? One of those reason’s is because women don’t negotiate their salary as often as men do.

The best way to negotiate a salary is to compare salary for your role and in your area using Glassdoor, Salary, or Payscale. The following template is one that I have used myself and it works!

Subject: (Your Name)(Position Title) Offer


Hi (Recruiter Name),

I hope you had a great week(end)!

I’m very excited about the (Position Name) position and I know that I’d be the right fit for the (Team or Department name) team. I’m also excited about your offer, and knowing that I’ll bring a lot of value to the table based on the experience that I discussed with the hiring managers during the interview (Input what experience that is), I’m wondering if we can explore a slightly higher starting yearly salary of $XK instead of $XK. My market research showed that as the lower range of the industry average for (City/State) and I’m confident that they will be very happy with how much I can contribute to the team and department.

Thanks for your time, and I look forward to talking with you soon.

Best Wishes,

(Your Name)

Reaching Out to Recruiter Post Application

Sometimes you have to shoot your shot long before you have actually even talk to someone. All you have done is apply to the job. Google becomes your friend. Search for the recruiter’s e-mail address. Once you have their address, this is the letter for you.

Subject: (Position Name) (Job Number) – (Your Name)


Good Morning (Recruiter Name),

I applied to the (Position Name) position #(Include job number) a week ago and would like to get some information on the interviewing process timeline. I’m very eager to learn more about this position as I feel my communications background and knowledge of (Insert 2 valuable skills) make me a great candidate, and any updates you can provide would be greatly appreciated. I look forward to hearing from you
Thank you,

(Your name)


You want this to be short & sweet! You don’t want to take up too much of their time.

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Reach Out to a Hiring Manager/Recruiter Before You’ve Applied to a Job

This one is my favorite as it’s how I got my start in Corporate America. I knew I wanted to work at my company, but didn’t know how to get a start. I looked up the college recruiter on LinkedIn, and sent her an e-mail. She had no idea who I was. I asked about an internship. She proceeded to tell me that they did not have internships available for graduate students, but she had another role I would be a fit for. I had an interview before the next 48 hours ended.

Subject Line: (Your Name) – Interested in (Department Name)

(Recruiter Name),

I know that you are very busy, so I will get right to the point. I am VERY interested in being apart of the (Company name) Summer Internship Program. I know that the application is not up at the moment, which is why I reached out to you once I found you via LinkedIn.

I have a BFA in Communications and I am in my 3rd semester of graduate school. I am a take charge person, who is able to step outside of the box, and not afraid to challenge the status quo. I have 2 years, 5 internships and 2 brand ambassador positions worth of experience to bring to the table. (Insert your own accomplishments here)

If you have a small window of time available, I would like to discuss applying for (Company Name) Summer Internship Program with you. I look forward to hearing from you and I hope you have a great rest of your day.


This should be short, sweet, and to the point but leave room for the recruiter to reach out to you for more details.

Requesting a Mentor

Refer to my mentor blog post in order to see why it’s important to have a mentor. Here I’ll explain how to send an e-mail requesting a mentor that is both short and simple, but important. What will be important in this template is personalizing it based on who you are asking, and why you are asking them.

Subject: Request for Mentorship


Good Morning,

I hope all is well. I met you my first career fair about 2 years ago during my 2nd week of employment here and your words have rung in my ear since then “I can’t wait to see what happens with you 5 years from now. I see something in you.” After that I asked our manager if you could be my mentor. SNow that the my role has transitioned, I believe that it would be extremely beneficial and enhance my chances at growth to have some mentoring at this point to gain first-hand insight regarding my professional journey through (company name).

I’d love to meet with you for 30 minutes every so often, maybe even once a quarter. It doesn’t have to be a formal process because I know your schedule is packed. It would be a chance to learn from you and get feedback as well.

I look forward to hearing from you.

Thank You Post Interview Letter

This one is an often forgotten about, important part of ANY interview. This is whether your interview is via webcam, phone, or in-person. This should be individually sent to each person who completed your interview. They should also be completed after each stage of interviews if you have more than one. This one is my go-to. Of course you will change it to fit your experience and qualifications, as well as the things discussed in your interview. I am attaching 2 templates for this one. One for the hiring managers, and one for your recruiter.

I try to give them handwritten notes if it is an internal role.


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To the recruiter

Subject Line: (Position Title) Interview: Thank You


Dear (Recruiter Name):
Thank you very much for setting up my (Position Title) interview on Friday! I think it went pretty well.
They told me that they would be making a decision on who to hire by this week, and Human Resources would be in touch with me then by the end of next week.
This feels like a very good match for me. I fit right in, from my skill sets to the culture of the office.
If you can, please let me know how the process is going and what I should be doing for follow up, in addition to the thank you notes I have already sent.
Looking forward to working with you in the future. Again, thank you for all you did from setting up my reservations to escorting me to the interview, I really appreciate it.
Best regards,
(Your Name)

To the Hiring Manager

Subject Line: (Position Title) Interview: Thank You


I would like to take this opportunity to thank you for the interview this morning. I was highly motivated by the valuable information you provided. I would like to confirm my strong interest to be a/an (Position Title) at (Company Name). What I lack in (specific experience), I make up for in (specific experience) .

Your clear explanation of the (be specific) processes reinforced my confidence that my background and passion for helping others are a good match for this position and that I will prove an asset to both (company name) and the department. I have always considered myself a good communicator and passionate about others and I would welcome to opportunity to demonstrate my commitment and ability to excel in the (type of industry).

Thank you for the time extended to me and I look forward to hearing from you all soon.


I hope these help you find your career success! Shoot your shot at your career, and you won’t be disappointed.

If you have any questions, would like to see more templates, or just want to talk feel free to leave a comment!

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